Rules and Byelaws of Indian Medical Pharmacologists Association

1) Name of the society:

Then name of the society is “Indian Medical Pharmacologists Association”. (Hereinafter referred to as ‘Society’).

2) Registered office of the society:

The registered office of the Society is situated presently at “No.60, Akila Nagar (5th street), Ganapathy Nagar (South Extn), Periyar Nagar, T.V.Koil, Trichy-620005.”

3) Date of formation of the society:

The Society was formed on 2-10-2014.

4) Jurisdiction of the registrar of the societies:

The President of the societies unless otherwise provided hereunder is empowered to give directions regarding the day to day business of the association.

5) Business hours of the society:

The business hours of the Society shall be from 9:30 AM to 5:30 PM except on Government holidays and Sundays.

10.2) Membership Eligibility

Annual Members

Annual Members shall be required to possess a post‐graduate degree such as MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/clinical Pharmacology & therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Annual membership extends for the period of one calendar year from January 1st to December 31st. The applicant is consider an annual member after paying the annual membership fee (As applicable). Failing to pay the dues earliest by Jan 31st, the membership stands cancelled and the applicant shall file a separate membership form, as required for a new member, to get a new annual membership number. To renew the annual membership, after the expiry of the annual period but within the deadline as mentioned above, the applicant shall fill a fresh registration form mentioning the previous allotted registration number and shall the pay the annual membership (as applicable for that current year).

Any person qualified to be an annual Member could be enrolled as a Life Member of IMPA after paying one time subscription (as applicable) that is non refundable.

Life Members

Life Members shall be required to possess a post‐graduate degree such as MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/Clinical Pharmacology &Therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Life membership shall be open to citizens of India only.

Any person qualified to be a Life Member could be enrolled as a Life Member of IMPA after paying one time subscription (as applicable) that is non refundable.The duration of life membership shall be 10 years from the date of registration.

Life Associate Members

Life associate members shall be postgraduate/super-specialty students pursuing MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/Clinical Pharmacology & Therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Life Associate Members shall neither have any voting rights, nor the rights to propose, second any one or contest for any office of the Governing Body. Life Associate Members of the Association are eligible for any oration, lectureship or any other award of the Association. The membership period extends only for the period the applicant is pursuing post-graduation, beyond which the membership automatically stands cancelled. The registration fee (as applicable) will remain the same, considering whether the member is in first/second/third year of their post-graduation/super-specialty period.

Honorary Members

The Governing body may admit a person, who in their judgment is a renowned scientist as an Honorary Member. The proposal for Honorary membership shall be made by two Life members of IMPA. The proposal should reach the Head Office by 30th May of the current year. This decision shall be communicated to all the members of IMPA through the website.

Membership Rights and Privileges

Along with the below privileges, the members (subject to provision of rules and byelaws, except annual members) shall have receive a free copy of the journal (JEPT), Newsletters and registration for the annual conference at a concession rate.

Annual Members

Annual members shall neither have any voting rights, nor the rights to propose, second any one or contest for the office of the Governing Body. Also, they are not eligible for any oration, lectureship or any other award of the association, for free copies of journal/newsletter and registration for conference at concession rate. They are eligible to take part in general body meetings and any other meetings conducted/organized by IMPA.

Life Members

Life members shall have voting rights, rights to propose, second anyone or contest for any office of the Governing body. They are eligible for oration, lectureship or any other awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA and for availing the concessions at IMPA organized conferences and workshops.

Life Associate Members

Life Associate members shall have voting rights, rights to propose/second anyone for the office of the Governing body. They are eligible for application of prizes and awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA and can avail concessions at conferences and workshops conducted by IMPA, but not eligible but not eligible for any oration and to contest for the post of Governing body. Second year life associate member shall contest for the post of Postgraduate president, which is a nominated post by the members of Governing body.

Honorary Members

Honorary members shall have voting rights, rights to propose, second anyone for the office of the Governing body, but are not eligible to contest for any post in the same. They are eligible for oration, lectureship or any other awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA. They shall have the special privilege to attend the conference and workshops conducted by IMPA at free of cost. They can advise or suggest the Governing body in decision making and other crucial matters for smooth and successful functioning of IMPA.

Membership Fee

The life membership fee shall form a part of the association funds. For all memberships, add Rs.50/- for outstation charges if paying by outstation cheques.

Annual Membership Fee

A sum of INR 500 shall be paid as the membership fee for which the validity remains as mentioned in rule 10.2.1.

Life Membership Fee

A onetime payment of INR 2500 shall be paid as the membership fee for which the validity remains as mentioned in rule 10.2.2. The Governing body members shall pay an additional INR 500 as an admission fee.

Life Associate Membership Fee

A sum of INR 500 shall be paid as the membership fee for which the validity remains as mentioned in rule 3.2.3.

Honorary Membership Fee

There shall be no membership fee for honorary members.

Duties and Obligations of Members

Every member shall abide the rules and regulations laid down in the byelaws and also strive hard to promote the objects of the Association.

Every member shall maintain the spirit de corps and have cordial relation with the members either personally or in profession.

If any member causes loss or damages to the properties of the Association in a manner otherwise in the discharge of the duties is liable to make good the loss or damages caused by such members.

Membership Allotment, Resignation and Cancellation

Any interested and eligible person can be a member of IMPA by filling the membership application form prescribed by the Governing Body and shall be duly proposed and seconded by existing valid members. It shall be accompanied by documentary evidence of eligibility, qualification and prescribed fees either by cash, NEFT or a bank draft payable at any national bank authorized by the governing body. The Governing Body is the final authority to admit applicants to all categories of membership. The Governing Body shall, also accept the resignation from membership, as also decide cessation of membership for any other reason. The decision to approve the membership shall remain with the governing body. In case of rejection of membership, it’s the prerogative of the governing body to give a valid explanation for the same.

In case of any disputes the decision of President and General Secretary,by passing a resolution shall be final, provided that no such removal shall be made unless the person concerned is given an opportunity to show because why he should not be removed from the membership of the Association. Re-appeal for membership shall be done after filling the new membership form and such memberships shall be forwarded to the President and General Secretary so as to place the same in the ensuing General Body meeting for the decision of the General body. Till the decision taken out at the General Body meeting, such member will be deemed to be a non-member of the Association. In case of any miscreant activity or non-functionality or promoting/exercising any anti-association activities by any member, shall be removed from the basic membership by a resolution passed by a majority of members of Governing Body.A member wishing to resign his/her membership shall communicate the same to the President and General Secretary in writing. Life membership fee of such member shall not be refunded and the name of such member shall be removed from the membership Register.

Governing Body (Executive Committee)

Constitution

The Governing body consists of 4 persons and they are One president, One Vice president, One General Secretary and One Treasurer.

Appointment of Governing Body members

All the members of Governing Body shall be appointed by a resolution passed by a majority of the members entitled to vote at the General Body meeting in pursuance of the election conducted straightway to the designations specified above.

Any interim vacancies in the Governing Body shall be filled up only by the General Body and the term of office of such members shall be on par with the other members of the Governing Body.

Term of Office of the Governing Body members

The term of the Office of the Executive committee members will be three years. If there is a delay in conducting the General Body meeting for election of the members of the Governing Body due to administrative reasons, the committee and the term of such Adhoccommittee shall not extent further from the expiry of term of three years.

Eligibility for the Governing body members

The persons contesting for the Governing body membership shall be a life member for at least 6 years continuously, as per register of members.No member shall contest for more than one post in the Executive Committee.

Powers and Functions of the Governing body

It shall be competent for the Governing body to form such sub-committee(s), as it may fit and assign from time to time such functions and duties and delegate such powers on any particular issue that may be of interest to the Assoication and make representations or to represent the Associaiton before any organization or appear before any authority and make such steps as may be necessary in pursuance thereof.The proceedings of the Committee shall not be invalidated on account of any vacancy or vacancies in the committee which may be unfilled or defect in the Committee.Any member of the Governing Body may at any time resign from office by sending his/her resignation to the President or General Secretary but such resignation shall take effect only from the date on which it is accepted by the body.It shall be competent for the members of the Governing body to expel or remove at any time, any member of the committee for the breech of the provisions of the bye laws or such member’s activities are detrimental to the objects and development.Where a member of Governing body absents himself/herself for three consecutive meetings of the body without leave or absence, action will be taken by the Governing body to remove such member from the Governing body provided that no such removal shall be made unless the person concerned is given an opportunity to show because why he should not be removed from the Governing Body.

Elections

Only life members shall be eligible for contesting in election for the governing body. Only those who has been a life member for atleast 6 years shall be eligible to contest for the subsequent elections of the governing body.

The notification of the elections of the Governing body shall be issued before the 15th of June of the said year. In case no notification is issued before 30th June of the said year, 1/3rd of the members of the Association may call for an extra-ordinary general body meeting for appointing a returning officer to conduct the elections as per rules.

The election shall be conducted before 30th September of the said year.

Mode of forwarding the nomination form, last date of receipt of nomination and withdrawal shall be issued to members in advance.

Members must contest direct to the post in Governing body.

The elections can be done by secret ballot voting or hand rising during the annual general body meeting.

Preparations and filing of returns, statements Etc

All the statements, forms, returns required to be filed with the Registrar of Societies in accordance with the Tamil Nadu Societies Registration Act, 1975 and rules made thereunder shall be filed by the General Secretary duly signed and sealed within the prescribed time.

Audit of accounts

It shall be done by a qualified auditor who is a member of the Institute of Chartered Accountant of India.

Business or accounting year of the Association

The business year of the association shall be 1st April to 31st March of the succeeding year.

Accounts books

The following account books and files shall be maintained and the same shall be kept only in the registered office of the Association: Cash book showing daily receipt and expenditure, and the balance at the end of each day. Receipt book, containing forms in duplicate, one of and each set to be issued with details for money receipt by the Association and other to serve as counterfoil. Voucher files, containing all vouchers for the contingent and other expenditure incurred by the Association, numbered serially in Red Ink and filed chronologically. Ledger showing consolidated and separated account of all items of receipts and expenditure, member wise as well as item wise. Monthly register of receipts and disbursements.

Mode of custody, application and investment of the funds of the Association

The funds of the Association shall be applied only for the objects of the Association. Funds not immediately required shall be invested in the current/Savings account in the name of the Association in the bank and the same shall be jointly operated by the President and Treasurer. The Association may also invest in other modes as specified in the section 24 and rule 24 of the Act.

General Body Meeting

Annual General Body meeting (AGBM)

Annual General Body meeting shall be held within 6 months from date of closing of business year of the Assocication.

Extra-ordinary General Body Meeting (EGBM)

Governing body may call for the extra-ordinary General Body meeting at any time and also to convene such meeting within one month from the date of receipt of requisition from not less than 1/3rd of the members on roll addressed to the President stating the subject for which such meeting is to be convened. If the Extra-ordinary General Body is not called for in accordance with such requisition within the above such period, it may be postponed for the next week. This meeting shall adopt the procedures laid down in these byelaws and the provisions contained in the Act and Rules.

Quorum and Adjournment

The quorum for all General Body meeting shall be 1/3rd of the members. In the event ofsuch quorum is not present at the appointed hour, the meeting shall stand adjourned for the next 15 minutes at the same place and of such adjourned meeting the members present shall constitute the quorum.

Maintenance Records and Account books

The register of Members, the Minute books and the Book of Accounts including receipts books and voucher file and bank accounts shall be kept and maintained only at the registered office of the Association.

Dissolution

Whenever necessary arises for the dissolution of the Association, section 41 and 42 of the societies Registration Act, 1975 will be followed. No property shall be divided among the Governing body or all other members, for the property of the association shall be entrust to another registered Association with similar aim and objects.For all the things not specifically provided in the constitution, the provisions of TamilnaduSociety registration act 1975 shall apply.

Preside and Proceedings of the meetings

Every meeting shall be chaired by the president, if present, or one elected to chair the meeting by those present in the meeting.

Every proceeding of the meeting shall be recorded in the book of Minutes and shall be signed by the chairman of that particular meeting at which the proceedings were held or by the Chairman of the next succeeding meeting.

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