7904257576 Indian Medical Pharmacologists Association

Rules & Bylaws

Then name of the society is “Indian Medical Pharmacologists Association”. (Hereinafter referred to as ‘Society’).

The registered office of the Society is situated presently at “No.60, Akila Nagar (5th street), Ganapathy Nagar (South Extn), Periyar Nagar, T.V.Koil, Trichy-620005.”

The Society was formed on 2-10-2014.

The Society is situated within the jurisdiction of the Registrar of societies and Registrar of assurances.

The business hours of the Society shall be from 9:30 AM to 5:30 PM except on Government holidays and Sundays.

1)Steps to bring revision in current MD Pharmacology Curriculum and removing old methods in pharmacology research as well as teaching.

2)Incorporating Pharmacokinetics teaching in MD syllabus which will be followed by all the medical colleges in India.

3)Promoting “MD pharmacology” as an interesting and remunerable option for the PG aspirants.

4)Establishing the clinical Importance of Pharmacology and imparting therapeutics in pharmacology teaching.

5)Modifying Pharmacology into a bridge between academics and the industry in the conduct of clinical trials and research. In this way research can be done in a cost effective way and students pursuing MD pharmacology can have a firsthand exposure to industrial research. This will expose the MD post graduates to both Industry and academics: This exposure will help in decision making and will prevent hasty irrational decisions of the individual to change from Industry to academics and vice versa for job. This will also help to ease the feasibility of translational research.

6)Creating opportunities like short term Internship in MNC / CRO: Selection of the students eligible for this internship will be done by industrial experts weighing the applicant’s goal and vision for the need of internship.

7)Introducing clinical pharmacology at the undergraduate level in order to improve rational prescribing of medicines.

8)Sensitize the need for Therapeutic Drug Monitoring (TDM) centers and pharmacogenomics testing laboratory all over India.

9)Implementing case and problem based learning methods both for UGs and PGs.

10)Promoting ethical pharmaceutical marketing practices, by conducting training of prescribing physicians on topics such as clinical trial methodologies, critical evaluation of literature, concepts of patents & generics and pharmacovigilance.

11)Conducting annual conferences and workshops which will cover both academic and industry oriented topics.

12)Creating state wise IMPA chapter.

13)Getting IMPA recognized by IUPHAR and tapping sufficient funds to select and send an outstanding candidate in post-graduation period, Assistant professor Period, Associate Professor and Professor period to attend international Conferences/workshops every year. This is mainly done to create interest in the young minds of budding researchers and also to recognize the work of the senior faculties, both in academics and industry.

14)Ultimate long term goal is to establish the importance of Pharmacology in the field of medical therapeutics.

The activities of the Society shall include all kinds of activity necessary for the functioning of its objectives as stated above, and in particular the holding of meetings, seminars, conferences, workshops, webinars and publication of books, periodicals, newsletters andjournals as may be decided by the committee from time to time to fulfil the objectives of the Society. The official journal of IMPA shall be Journal of Experimental Pharmacology and Therapeutics (JEPT).

The President of the societies unless otherwise provided hereunder is empowered to give directions regarding the day to day business of the Society.

The Society shall sue or sued in the name of the President and General Secretary of the Society.

10.1 The association shall consists of four categories of members:

  • 10.1.1 Annual members
  • 10.1.2 Life members
  • 10.1.3 Life associate members
  • 10.1.4 Honorary members
  • 10.2 Membership Eligibility: y

  • 10.2.1 Annual members
  • Annual Members shall be required to possess a post‐graduate degree such as MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/clinical Pharmacology & therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Annual membership extends for the period of one calendar year from January 1st to December 31st. The applicant is consider an annual member after paying the annual membership fee (As applicable). Failing to pay the dues earliest by Jan 31st, the membership stands cancelled and the applicant shall file a separate membership form, as required for a new member, to get a new annual membership number. To renew the annual membership, after the expiry of the annual period but within the deadline as mentioned above, the applicant shall fill a fresh registration form mentioning the previous allotted registration number and shall the pay the annual membership (as applicable for that current year).

    i.Any person qualified to be an annual Member could be enrolled as a Life Member of IMPA after paying one time subscription (as applicable) that is non‐refundable.

  • 10.2.2 Life members
  • Life Members shall be required to possess a post‐graduate degree such as MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/Clinical Pharmacology &Therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Life membership shall be open to citizens of India only.

    i.Any person qualified to be a Life Member could be enrolled as a Life Member of IMPA after paying one time subscription (as applicable) that is non‐refundable.

    ii.The duration of life membership shall be 10 years from the date of registration.

  • 10.2.3 Life Associate members
  • Life associate members shall be postgraduate/super-specialty students pursuing MD/DNB Pharmacology or DM/DNB Clinical Pharmacology/Clinical Pharmacology & Therapeutics from any institution or university recognized by the Medical Council of India and/or approved by the Governing Body of the Association. Life Associate Members shall neither have any voting rights, nor the rights to propose, second any one or contest for any office of the Governing Body. Life Associate Members of the Association are eligible for any oration, lectureship or any other award of the Association. The membership period extends only for the period the applicant is pursuing post-graduation, beyond which the membership automatically stands cancelled. The registration fee (as applicable) will remain the same, considering whether the member is in first/second/third year of their post-graduation/super-specialty period.

  • 10.2.4 Honorary members:
  • The Governing body may admit a person, who in their judgment is a renowned scientist as an Honorary Member. The proposal for Honorary membership shall be made by two Life members of IMPA. The proposal should reach the Head Office by 30th May of the current year. This decision shall be communicated to all the members of IMPA through the website.

    10.3 Membership Rights and Privileges:

    Along with the below privileges, the members (subject to provision of rules and byelaws, except annual memebers) shall have receive a free copy of the journal (JEPT), Newsletters and registration for the annual conference at a concession rate.

  • 10.3.1 Annual members:
  • Annual members shall neither have any voting rights, nor the rights to propose, second any one or contest for the office of the Governing Body. Also, they are not eligible for any oration, lectureship or any other award of the association, for free copies of journal/newsletter and registration for conference at concession rate. They are eligible to take part in general body meetings and any other meetings conducted/organized by IMPA.

  • 10.3.2 Life members:
  • Life members shall have voting rights, rights to propose, second anyone or contest for any office of the Governing body. They are eligible for oration, lectureship or any other awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA and for availing the concessions at IMPA organized conferences and workshops.

  • 10.3.3 Life Associate Members:
  • Life Associate members shall have voting rights, rights to propose/second anyone for the office of the Governing body. They are eligible for application of prizes and awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA and can avail concessions at conferences and workshops conducted by IMPA, but not eligible but not eligible for any oration and to contest for the post of Governing body. Second year life associate member shall contest for the post of Postgraduate president, which is a nominated post by the members of Governing body.

  • 10.3.4 Honorary Members:
  • Honorary members shall have voting rights, rights to propose, second anyone for the office of the Governing body, but are not eligible to contest for any post in the same. They are eligible for oration, lectureship or any other awards of the association, to take part in the general body meetings and any other meetings conducted or organized by IMPA. They shall have the special privilege to attend the conference and workshops conducted by IMPA at free of cost. They can advise or suggest the Governing body in decision making and other crucial matters for smooth and successful functioning of IMPA.

    10.4 Membership Fee:

    The life membership fee shall form a part of the association funds. For all memberships, add Rs.50/- for outstation charges if paying by outstation cheques.

  • 10.4.1 Annual membership Fee.
  • A sum of INR 500 shall be paid as the membership fee for which the validity remains as mentioned in rule 10.2.1.

  • 10.4.2 Life membership Fee:
  • A onetime payment of INR 2500 shall be paid as the membership fee for which the validity remains as mentioned in rule 10.2.2. The Governing body members shall pay an additional INR 500 as an admission fee.

  • 10.4.3 Life associate membership Fee:
  • A sum of INR 500 shall be paid as the membership fee for which the validity remains as mentioned in rule 10.2.3.

  • 10.4.4 Honorary membership Fee:
  • There shall be no membership fee for honorary members.

    a)Every member shall abide the rules and regulations laid down in the byelaws and also strive hard to promote the objects of the Society.

    b)Every member shall maintain the spirit de corps and have cordial relation with the members either personally or in profession.

    c)If any member causes loss or damages to the properties of the Society in a manner otherwise in the discharge of the duties is liable to make good the loss or damages caused by such members.

    Any interested and eligible person can be a member of IMPA by filling the membership application form prescribed by the Governing Body and shall be duly proposed and seconded by existing valid members. It shall be accompanied by documentary evidence of eligibility, qualification and prescribed fees by a bank draft payable at any national bank authorized by the governing body. The Governing Body is the final authority to admit applicants to all categories of membership. The Governing Body shall, also accept the resignation from membership, as also decide cessation of membership for any other reason. The decision to approve the membership shall remain with the governing body. In case of rejection of membership, it’s the prerogative of the governing body to give a valid explanation for the same.

    In case of any disputes the decision of President and General Secretary,by passing a resolution shall be final, provided that no such removal shall be made unless the person concerned is given an opportunity to show because why he should not be removed from the membership of the Society. Re-appeal for membership shall be done after filling the new membership form and such memberships shall be forwarded to the President and General Secretary so as to place the same in the ensuing General Body meeting for the decision of the General body. Till the decision taken out at the General Body meeting, such member will be deemed to be a non-member of the Society. In case of any miscreant activity or non-functionality or promoting/exercising any anti-association activities by any member, shall be removed from the basic membership by a resolution passed by a majority of members of Governing Body.

    A member wishing to resign his/her membership shall communicate the same to the President and General Secretary in writing. Life membership fee of such member shall not be refunded and the name of such member shall be removed from the membership Register.

    The Society shall transact the business through the Governing Body.

    14.1 Constitution:

    The Governing body consists of 4 persons and they are One president, One Vice president, One General Secretary and One Treasurer. Vice President (Honorary) is not included under the Governing body.

    14.2 Appointment of General Body members:

  • i.All the members of Governing Body shall be appointed by a resolution passed by a majority of the members entitled to vote at the General Body meeting in pursuance of the election conducted straightway to the designations specified above.

  • ii.Any interim vacancies in the General Body shall be filled up only by the General Body and the term of office of such members shall be on par with the other members of the Governing Body.

  • 14.3 Term of Office of the Governing Body members:

    The term of the Office of the Executive committee members will be three years. If there is a delay in conducting the General Body meeting for election of the members of the Governing Body due to administrative reasons, the committee and the term of such Adhoccommittee shall not extent further from the expiry of term of three years.

    14.4 Eligibility for the Executive Committee members:

  • i.The persons contesting for the executive committee shall be the life member for at least 6 years continuously, as per register of members.

  • ii.No member shall contest for more than one post in the Executive Committee.

  • 14.5 Powers and Functions of the Governing body:

  • It shall be competent for the Governing body to form such sub-committee(s), as it may fit and assign from time to time such functions and duties and delegate such powers on any particular issue that may be of interest to the Society and make representations or to represent the Society before any organization or appear before any authority and make such steps as may be necessary in pursuance thereof.
  • The proceedings of the Committee shall not be invalidated on account of any vacancy or vacancies in the committee which may be unfilled or defect in the Committee.
  • Any member of the Governing Body may at any time resign from office by sending his/her resignation to the President or General Secretary but such resignation shall take effect only from the date on which it is accepted by the body.
  • It shall be competent for the members of the Governing body to expel or remove at any time, any member of the committee for the breech of the provisions of the bye laws or such member’s activities are detrimental to the objects and development.
  • Where a member of Governing body absents himself/herself for three consecutive meetings of the body without leave or absence, action will be taken by the Governing body to remove such member from the Governing body provided that no such removal shall be made unless the person concerned is given an opportunity to show because why he should not be removed from the Governing Body.
  • 14.6 Meeting of the Governing Body:

  • The meeting of the Governing body shall be as often as necessary and at least meet once in four months.
  • Seven days clear notice shall be given for meetings of the Governing Body except the emergency meeting for which three day notice is enough and such notice shall be sent by post. The quorum of the meeting of the Governing body shall be 1/3rd member of the body. If at the appointed hour for the meeting, the required quorum is not present, the meeting shall be adjourned to the next half an hour and the meeting will be conducted. Quorum is required for the adjourned meeting.
  • A resolution in writing signed by circulation by the majority of members of the Governing body shall be as valid and effectual as if the same had been passed at the meeting of the said Governing body regularly convened and held. Such resolutions shall be ratified at the subsequent Governing body meeting.
  • 14.7 Powers of the office bearers:

    President:

  • Shall have general control and general powers of supervision over the affairs of the society.
  • Shall ordinarily preside at all the meetings of the Governing body and of the General Body, and shall maintain order. He shall declare the decision of the meeting in accordance with the opinion of the majority of the members present and voting. In case the equality of votes, the President shall have a casting vote. In his absence, person presiding the meeting will exercise the casting vote.
  • Attend all correspondence and maintain the connected file in proper order.
  • Maintain the minutes of the proceedings of all, Governing body and General Body meeting.
  • Shall carry on other functions not assigned to any other member.
  • Convene meetings of the Governing body and General Body.
  • Prepare agenda for the meetings and communicate minutes of the meeting to all members.
  • Generally responsible for carrying out the resolutions of the General Body and Governing Body.
  • Maintain the Register of Members in Form No.VI and carry out the removal, resignation etc. in the said Register then and there.
  • File the necessary returns, statements and form as laid down in the Act before the Register of Societies.
  • Vice president

    If the president post is vacant for want of appointment, the Vice president will be in charge of the President and carry out the duty of president. He has to assist the President in the day to day activities of the Society.

    General Secretary

    Shall assist the president in day to day activities.

    Shall assist the president to:

  • Maintain the minutes of the proceedings of all, Governing body and General Body meeting.
  • Convene meetings of the Governing body and General Body.
  • Prepare agenda for the meetings and communicate minutes of the meeting to all members
  • Maintain the Register of Members in Form No.VI and carry out the removal, resignation etc. in the said Register then and there.
  • File the necessary returns, statements and form as laid down in the Act before the Register of Societies.
  • Treasurer

  • Shall receive all money intended to be paid to the Society and issue receipts thereafter.
  • Pay such sums to the President or General Secretary as may be authorized by the president.
  • Shall submit once in four months to the Executive committee, monthly statement of receipts and Expenditure of the preceding month, if any.
  • Shall maintain all books of accounts, receipt books including the voucher file.
  • No amount shall be disbursed by him/her without the receipt of vouchers.
  • 14.8 Elections

  • Only life members shall be eligible for contesting in election for the governing body. Only those who has been a life member for atleast 6 years shall be eligible to contest for the subsequent elections of the governing body.
  • The notification of the elections of the Governing body shall be issued before the 15th of June of the said year. In case no notification is issued before 30th June of the said year, 1/3rd of the members of the Society may call for an extra-ordinary general body meeting for appointing a returning officer to conduct the elections as per rules.
  • The election shall be conducted before 30th September of the said year.
  • Mode of forwarding the nomination form, last date of receipt of nomination and withdrawal shall be issued to members in advance.
  • Members must contest direct to the post in Governing body.
  • The elections can be done by secret ballot voting or hand rising during the annual general body meeting.
  • All the statements, forms, returns required to be filed with the Registrar of Societies in accordance with the Tamil Nadu Societies Registration Act, 1975 and rules made thereunder shall be filed by the General Secretary duly signed and sealed within the prescribed time.”

    It shall be done by a qualified auditor who is a member of the Institute of Chartered Accountant of India.

    The business year of the society shall be 1st April to 31st March of the succeeding year.

    The following account books and files shall be maintained and the same shall be kept only in the registered office of the Society:

  • Cash book showing daily receipt and expenditure, and the balance at the end of each day.
  • Receipt book, containing forms in duplicate, one of and each set to be issued with details for money receipt by the Society and other to serve as counterfoil.
  • Voucher files, containing all vouchers for the contingent and other expenditure incurred by the Society, numbered serially in Red Ink and filed chronologically.
  • Ledger showing consolidated and separated account of all items of receipts and expenditure, member wise as well as item wise.
  • Monthly register of receipts and disbursements.
  • The copies of the byelaws, receipt and expenditure and balance sheet shall be supplied to members on application at a cost of INR 1/- (Rupee One only) for each copy of the above.

    The funds of the Society shall be applied only for the objects of the Society. Funds not immediately required shall be invested in the current/Savings account in the name of the Society in the bank and the same shall be jointly operated by the President and Treasurer.The society may also invest in other modes as specified in the section 24 and rule 24 of the Act.

    The President and Treasurer shall have an imprest amount of INR 25,000/- (Twenty Five Thousand only) for day to day transactions. Any amount exceeding the above shall be deposited into the bank account.

    22.1 Annual General Body meeting (AGBM)

    Annual General Body meeting shall be held within 6 months from date of closing of business year of the Assocication.

  • a)Consideration and approval of the minutes of the last meeting of the General Body;
  • b)Consideration of the Annual Report of the working of the Society;
  • c)Consideration of the report of the Annual Accounts of the preceding year of the Society;
  • d)Consideration of the budget of the current year
  • e)Appointment of the Auditor(s) to audit the accounts of eh ensuing year to fix remuneration;
  • f)Consideration of any recommendations of the Governing Body;
  • g)Consideration of any motion, notice of which has been given in writing by a member atleast 7 days in advance from the date of the meeting to the President;
  • h)Election of the members of the Governing body if the same s due, if not conducted by a separate meeting.
  • 22.2 Extra-ordinary General Body Meeting (EGBM)

    Governing body may call for the extra-ordinary General Body meeting at any time and also to convene such meeting within one month from the date of receipt of requisition from not less than 1/3rd of the members on roll addressed to the President stating the subject for which such meeting is to be convened. If the Extra-ordinary General Body is not called for in accordance with such requisition within the above such period, it may be postponed for the next week. This meeting shall adopt the procedures laid down in these byelaws and the provisions contained in the Act and Rules.

    22.3 Notice regarding the General body meetings

    For all General Body meetings, a notice stating the venue, date, time and agenda of such meeting shall be communicated to all members in advance of 21 days. Such 21 days will exclude the date of postage and date of meeting. The notice shall be served in either of the following manner:

  • a) By Local delivery
  • b) By certificate of posting
  • c) By publication through Press
  • Apart from the above copy of such notice shall be also be affixed in the notice board of the Society.

    22.4 Quorum and Adjournment

    The quorum for all General Body meeting shall be 1/3rd of the members. In the event ofsuch quorum is not present at the appointed hour, the meeting shall stand adjourned for the next 15 minutes at the same place and of such adjourned meeting the members present shall constitute the quorum.

    22.5 Decision at the General Body meeting

    All questions before any meeting shall be decided by majority of votes except the one which is to be passed by special resolution. In case of quality of votes, the President or the Chairman of the meeting shall have his casting vote.

    The register of Members, the Minute books and the Book of Accounts including receipts books and voucher file and bank accounts shall be kept and maintained only at the registered office of the Society and shall be available for inspection during the business hours by the members of the Society free of cost without any application but by seeking prior appointment.

    Annual returns are filled within 6 months of convened general body meeting (declaration, AGM minutes, Audit report and Form VI).

    Whenever necessary arises for the dissolution of the Association, section 41 and 42 of the societies Registration Act, 1975 will be followed. No property shall be divided among the Governing body or all other members, for the property of the association shall be entrust to another registered Society with similar aim and objects.

    For all the things not specifically provided in the constitution, the provisions of TamilnaduSociety registration act 1975 shall apply.

    a)Every meeting shall be chaired by the president, if present, or one elected to chair the meeting by those present in the meeting.

    b)Every proceeding of the meeting shall be recorded in the book of Minutes and shall be signed by the chairman of that particular meeting at which the proceedings were held or by the Chairman of the next succeeding meeting.